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Forum Specialized Solutions
Virutal Deal Room
In the financial world, successful deals center on bringing the right people together, getting them the right documents, and creating the right back-and-forth among the participants... right now.
Replacing physical deal rooms located worldwide to handle manual, paper transactions has become a competitive imperative for deal negotiation in the fast-paced financial world. Sensitivity of documents and discussions, and the need for strict confidentiality, has traditionally forced much of the deal-making process to be done in the confines of a deal room -- a physical room to which participants had to travel, sometimes long distances.
But, drawing out the time it takes to close a deal is anathema in the financial industry where time literally is money. A physical room also creates logistical headaches related to the premises, access and supervision. And, staff members are required to enforce strict controls on documents.
SiteScape Virtual Deal Room is a streamlined, browser-based solution that enables financial and legal teams to work together in strict confidence on deals regardless of participants’ location. Through an access-controlled web-space, your deal team can:
- View and edit documents with full access controls on what individuals can view and edit
- Know who is available for an immediate meeting, then hold that meeting - to examine, mark-up and discuss deal content - instantly via phone or web conference
- Collaborate according to personal schedules through secure discussion threads linked to any document
- Manage compliance issues through software-based workflows
- Schedule and track deal events through shared team calendars, eliminating scheduling conflicts and reducing cycle time
- View documents in 390 different file formats
Benefits of SiteScape’s Solution for a Virtual Deal Room
- Reduce cycle time for faster transactions
- Control who sees what information, what they can do with it, for how long
- Gain better visibility into the transaction process for faster, better decision making
- Increase the number of potential deal participants by granting secure access to documents any time, from anywhere through a standard web browser
- Alert participants automatically of approaching and past deadlines through any electronic messaging client
- Reduce the complexity and cost of sales
- Keep deals on schedule using fully integrated calendars
- Reduce duplicate efforts by storing and reusing documents and processes
- Improve productivity by tracking milestones
- Diminish the number of emails
- Anchored by SiteScape team collaboration, Virtual Deal Room allows geographically dispersed participants to collaborate effortlessly in a shared environment
- Managing any confidential deal is supported by team collaboration tools such as file sharing, threaded discussions, team calendars, tasks, workflow, and phone and web conferencing for applications sharing and real-time discussion
